Struggling to Give Your Team Access to Shopify? Here’s the Solution!

Introduction: Shopify’s Updated Permissions Model

Shopify has introduced a new permissions model, bringing organization-level access to all Shopify plans (previously exclusive to Shopify Plus). This update provides greater flexibility and control over who can access your store and at what level.

Now, when granting access to team members, agencies, or developers, store owners must choose between organization-level access (for businesses managing multiple stores) and store-level access (for single-store businesses).

🔹 So, how do you decide which access level to grant?

🔹 What’s the best way to grant access to external developers and marketers while keeping your store secure?

🛠️ Understanding Shopify’s New Permission Types

Shopify now provides two levels of user access:

1️⃣ Organization-Level Access

– Best for businesses managing multiple Shopify stores under one organization.

– Users get access to all stores within the organization based on assigned roles.

– Suitable for owners, finance teams, and executives who need to manage multiple stores at once.

✅ Use case: A large company operating separate Shopify stores for different regions (e.g., USA, Canada, UK) wants their finance team to access sales reports across all stores.

2️⃣ Store-Level Access

– Best for businesses managing a single Shopify store.

– Users get access only to that specific store with customizable permissions.

– Suitable for developers, marketers, and store managers who only need access to a specific store’s settings.

✅ Use case: A store owner hiring a developer to update their theme would only give access to the Theme & App settings without exposing order or financial data.

🛑 Key Difference: Organization access grants control over multiple stores, while store access restricts a user to only one store.

👉 Which one should you choose? For most single-store owners, store-level access is sufficient unless your team needs centralized management over multiple stores.

🔹 Best Practices for Granting Access to Developers & Marketers

If you’re hiring a developer, marketing agency, or freelancer, granting access through Shopify’s Collaborator Access is the safest method.

✅ Why Use Shopify Collaborator Access

🔹 More secure: No need to share passwords.

🔹 Limited access: You can grant only the permissions needed.

🔹Easier management: You can revoke access anytime from your Shopify dashboard.

📌 How to Invite a Developer via Collaborator Access

1️⃣ Go to Shopify Admin → Settings → Users & Permissions.